The old way
Silence is expensive
What happens next
- 1
Missed call
Lead is hot — then the line goes cold.
- 2
Voicemail limbo
Callback tomorrow — patient already moved on.
- 3
Competitor books first
Typical surgical lead value in-window: $1.2K–$5.0K gone.
AI Automation · San Antonio
AI Voice for
60-sec live demo · No signup
Built on Enterprise-Grade Healthcare Infrastructure
Representative infrastructure partners: OpenAI, Twilio, Stripe, PatientNow, Apex Build Partners, HIPAA Compliant, and Zenoti.
Opportunity cost
Stop donating leads to your competitors.
In San Antonio's surgical and injectables market, speed wins. One silent ring after hours isn't a scheduling issue — it's a transferred wallet. Apex closes the gap before the next clinic does.
Leak
The Apex way
Response in under a second
What happens next
- 1
Missed call (same trigger)
Our agent wakes up instantly — no dependency on staff clock.
- 2
AI concierge answers<1s
Natural voice, your offers, your escalation rules.
- 3
Consult booked on your calendar
Lead stays yours — attribution stays clean.
Run your own numbers
What unanswered rings actually cost you.
Pick your clinic type, then adjust to your real volume. The model assumes one thing only: every missed and after-hours call gets answered instantly — which is exactly what the agent does.
Patient value is first-visit revenue only — no lifetime value, no referrals. Real upside runs higher.
14
240
35%
10%60%
$450
$150$8,000
Leaking every month
$9,548
Bookings lost / mo
21.2
Annualized
$114,576
30-minute working session · we pull your actual call logs, not slider estimates
Triple-threat architecture
The complete patient acquisition perimeter
Three coordinated surfaces — one revenue thesis.
- 01Voice
Inbound Voice Concierge
Sub-second latency, HIPAA-compliant guardrails, answers 24/7.
p50 answer0.4s - 02Text
Reactivation SMS Engine
Instant missed-call text backs and database revival.
textback after hang-up12s - 03Web chat
AI Web Concierge
Intelligent text-based chat widget that converts silent site visitors into booked consults.
coverage24/7
Voice · Text · Chat
Read a conversation before you hear one.
The same agent runs your phone line, your missed-call texts, and your website chat. Here's the intake flow it runs — word for word.
After-hours callAgent online
Tuesday · 11:47 PM · clinic closed 6 hours ago · answered in 0.4s
Apex agentThanks for calling — this is the practice concierge. How can I help tonight?
Hi, I was looking at lip filler pricing on your site… do you have anything Friday?
Apex agentWe do — Friday at 2:10 PM just opened with our lead injector. Want me to hold it under your name?
Yes please — it's Sarah.
Apex agentDone, Sarah. Confirmation text is on its way with prep notes and parking info. Anything else tonight?
Booked · Friday 2:10 PM · synced to the calendar while the clinic slept
Scripts are easy. Live is the proof.
60-second live demo · runs in your browser · no signup
7-day deployment
From audit to autonomous.
No messy IT projects. We deploy your custom model in under a week.
- 1Day 1
The Revenue Audit
We map call patterns, CRM gaps, and after-hours bleed — so deployment targets real dollars.
- 2Days 2–4
Custom Model Training (Clinical Guardrails)
Your protocols, tone, and escalation paths encoded — not generic scripts.
- 3Days 5–6
Telephone Integration
Routes, failover, and analytics wired into your existing lines — without IT theater.
- 4Day 7
Go-Live & Patient Capture
Autonomous answering, booking, and reporting — with full visibility from day one.
Typical go-live · 7 days · San Antonio · onsite or remote
Pricing
Priced to be invisible next to one recovered patient.
No long-term contract. Month to month — the agent earns its seat or you turn it off. Run the calculator above against these numbers and the decision makes itself.
Never miss another call
01Voice Core
$497/month
+ $990 one-time build & training
≈ 1 recovered med-spa patient covers the month
- 24/7 inbound AI voice agent
- Books directly into your calendar
- Missed-call instant textback
- Clinical guardrails + clean escalation to staff
- Call transcripts & recordings dashboard
Most chosen
Every channel answered
Full Perimeter
$997/month
+ $1,490 one-time build & training
≈ 2 recovered patients cover every channel
- Everything in Voice Core
- Two-way SMS booking conversations
- AI website chat concierge
- Database reactivation campaigns
- Zenoti / Mindbody / Boulevard integration
- Priority support, same-day tuning
Built around your org
03Group / Multi-location
Custom
Scoped after a working session
Scoped to clear its cost by a multiple — or we say no
- Everything in Full Perimeter
- Per-location routing & reporting
- Custom EHR / PMS integrations
- Dedicated onboarding engineer
- Quarterly revenue reviews
Every plan starts with the revenue audit — if the math doesn't clear your monthly cost by a multiple, we'll tell you to your face and you keep the audit findings free.
Objections, answered
The questions you should be asking.
Will it sound robotic or off-brand?+
No. Voice and tone are trained on your practice: your offer menu, pricing rules, clinical scope, and escalation triggers. Most patients don’t clock it as AI—but every conversation is reviewable, editable, and under your control.
How do you handle patient data safely?+
Every workflow uses encrypted transport, scoped permissions, and controlled data paths. You get a plain-English system map so your team understands exactly where data moves and why.
Do I need to rip out my current stack?+
No. We integrate with your existing scheduler, CRM, and phone system via API / webhook. Your staff keeps their tools. We sit on top of them and run the revenue-recovery layer.
What happens when the AI can’t handle something?+
Clean escalation. Clinical edge cases, disputes, or any scenario outside the guardrails you set are routed to your team with full context: transcript, caller ID, intent, and the step where escalation triggered.
Will this replace my front desk?+
It replaces the work your front desk hates—after-hours calls, web chats at 11 PM, cold list revival. It frees your staff to actually focus on patients who are in the building.
How fast can we be live?+
Most practices deploy the core perimeter in under a week. Complex multi-location stacks may need a short buffer—we’ll tell you upfront in the revenue audit.
What does it cost?+
Plans start at $497/month plus a one-time build fee—full pricing is published above, no sales-call gatekeeping. The math we hold ourselves to: one recovered patient should cover months of service. Month to month, no long-term contract.
Why not just use a generic chatbot or build it on Twilio?+
Generic bots deflect; ours books. The difference is the build: your offer menu, your pricing rules, your clinical scope, your scheduler—trained in, tested against real call patterns, and tuned after launch. DIY stacks get you a phone tree in a trench coat and an engineering project your front desk has to babysit.
How do I know it actually works?+
You don't have to take our word for it—the agent is live on this page. Click “Hear intake flow” and run it through your hardest patient questions right now. That's the same build, guardrails and all, that would answer your line.
Revenue audit
See exactly where revenue leaks — before another week closes.
One working session (~30 minutes). We map channels, response latency, and reactivation upside — then model what your calendar looks like with the full perimeter live.
No contact form. Our front desk is the product.
Talk to the same agent your patients would get — right now, in your browser. If it can't sell you, it shouldn't answer your phones.
Answered by AI in under a second · 24/7 · a human follows up the same business day